PRIVACY POLICY

Last Updated: January 30th, 2025


1. INTRODUCTION

Cozy Oaks Farm Inc. (“us,” “we,” “our,” or “Website Owner”) owns and operates cozyoaksfarm.com (“Website”). This privacy statement (“Privacy Policy”) applies to our collection, use, and sharing of personal information we receive from visitors and users of this Website.

We use personal information solely for the purpose of providing and improving this Website and our services, including venue rental for weddings and private events, and U-Pick blueberry operations. By using this Website, you agree and consent to this Privacy Policy, including the collection and use of information in accordance with it. If you disagree with any aspect of this Privacy Policy, please discontinue use of this Website.

2. INFORMATION USE, COLLECTION, AND SHARING

While using our Website, you may provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information includes any of the following: your first and last name, your email address, your IP address, your phone number, your address, and/or your payment information if you make a purchase or reservation on this Website (“Personal Information”).

If you choose to inquire about or book our wedding/private event venue, request additional information, or participate in activities like U-Pick blueberry events, contests, surveys, or giveaways, you may be asked to provide certain information such as your name, email, address, phone number, and payment details (if applicable). You may also be asked about your preferences or event details to help us serve you better. All information you submit will be subject to this Privacy Policy.

Like many other sites, we collect information that your browser sends when you visit our Website (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol address (“IP address”), browser type, Internet Service Provider (“ISP”), the pages you visit on our Website, time spent on those pages, and other statistics. We may use third-party services such as Google Analytics to collect, monitor, and analyze Log Data.

Cookies are files with small amounts of data (which may include an anonymous unique identifier) sent to your browser from a website and stored on your computer’s hard drive. We use cookies to collect information for the purpose of analyzing content performance and enhancing your user experience. You can turn off cookies at any time in your browser settings. If you disable cookies, certain features on our Website may not function properly.

3. PERSONAL INFORMATION USE AND SHARING

Except as otherwise stated in this Privacy Policy, we do not sell, trade, rent, or otherwise share your Personal Information with third parties without your consent. We may share Personal Information with trusted service providers who assist in operating our Website, conducting our business, or providing services to you (e.g., payment processing, email communication platforms), so long as those parties agree to use such information only at our direction and in accordance with this Privacy Policy.

In general, any Personal Information that you provide to us is used solely to help us communicate with you—for example, to respond to inquiries, solicit feedback, and share relevant offers or updates about our venue or U-Pick operations. We may also use your information to process payments, coordinate events, and communicate important details about your bookings or reservations.

We may disclose your Personal Information if we are required by law to do so or if you violate our Terms of Service.

In the event we undergo a business transaction such as a merger, acquisition, or partial sale, your Personal Information may be transferred. You consent to such a transfer if it occurs and agree it is permitted under this Privacy Policy.

4. INFORMATION YOU PROVIDE

When you leave a comment on our Website, you provide implied consent for that comment and your name to appear on the Website. Your email address will not be shared publicly. However, we are not responsible for third parties who access and use information you voluntarily share in comments.

We maintain public social media accounts. Any interaction on those accounts (e.g., comments, likes, direct messages) is governed by the privacy policies of those social media platforms and may be publicly visible. We encourage you to review each platform’s privacy policies.

If you share a testimonial about our wedding/private event services or U-Pick experiences, we will seek your written permission (such as via email) before publishing it on our Website or social media.

5. EMAIL MARKETING

If you opt in to our email newsletter or mailing list, you will occasionally receive emails regarding updates to our Website, new offerings at our venue, U-Pick announcements, special offers, or other relevant information. You may unsubscribe at any time by clicking the “unsubscribe” link in any of our emails or by contacting us directly. If you encounter any issues unsubscribing, please let us know.

If you correspond with us via email, we may retain the email messages and our responses. We do not sell or share these correspondences with third parties beyond what is necessary to provide our services or as required by law.

6. SECURITY

Our Website is hosted on the Squarespace, Inc. platform. They provide us with the online platform allowing us to share information about our wedding/private event venue and U-Pick farm, and to sell products or services if applicable. Your data is stored through Squarespace’s data storage, databases, and the general Squarespace application on a secure server behind a firewall.

We follow industry-standard practices to protect your Personal Information from unauthorized access, alteration, disclosure, or destruction. Although no method of transmission over the Internet or electronic storage is 100% secure, we implement all reasonable technical and organizational measures to safeguard your data.

When you make payments through this Website, payment gateways such as Stripe or PayPal may be used. These providers are PCI-DSS compliant and encrypt your Personal Information during transmission. While we do our best to protect your Personal Information, any information you transmit to us is done at your own risk.

7. THIRD PARTY SERVICES

Third-party providers we use will collect, use, and disclose your information only to the extent necessary to allow them to perform services for us. Certain third parties—such as payment gateways—have their own privacy policies regarding the information we must provide to them for transaction-related services. We recommend you read their privacy policies to understand how your Personal Information will be handled by those providers.

If you leave our Website or are redirected to a third-party site or application, this Privacy Policy and our Terms and Conditions no longer govern your use of that external site or application.

8. LINKS TO OTHER WEBSITES

Our Website may contain links to other websites. Once you click those links and leave our Website, you are no longer governed by this Privacy Policy or our Terms and Conditions. We encourage you to review the privacy policies of any external sites or services you use.

9. AGE OF CONSENT

By using this Website, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority and have given us permission to allow any of your minor dependents to use this Website.

10. CHILDREN UNDER THE AGE OF 13

We do not knowingly collect, maintain, or solicit personally identifiable information from children under the age of 13. Our products and services—including wedding/private event bookings and U-Pick experiences—are not directed to persons under the age of 13. If you are a parent or guardian of a child under 13 and believe they have disclosed Personal Information to us, please contact us so we may remove and delete their information.

11. VISITORS FROM OUTSIDE THE UNITED STATES

Our Website is hosted in the United States and is generally intended for United States visitors. If you visit from other regions or countries with laws governing data collection and use that may differ from United States law, please be aware that you are transferring personal information to the United States. The United States does not have the same data protection laws as some other regions or countries. By providing personal information to us, you consent to the transfer of it to the United States and the use of it in accordance with this Privacy Policy.

12. UPDATES

We reserve the right to modify this Privacy Policy at any time. Changes take effect immediately upon posting on this Website. If we make material changes, we will update the “Last Updated” date at the top of this page. Please review this Privacy Policy periodically to stay informed about how we protect your information.

13. VENUE-SPECIFIC INFORMATION SHARING

With your consent, we may share relevant event details with approved vendors (such as caterers, photographers, florists, or event planners) who are directly involved in your wedding or private event. This sharing is solely for the purpose of coordinating and executing your event. We maintain an internal calendar to track event bookings and avoid scheduling conflicts, which may include your name, event date, and basic contact information.

For our U-Pick blueberry operations, we collect the minimal information necessary to manage picking schedules, communicate updates (such as opening days or weather-related changes), and process payments. This information is not shared with third parties except as necessary for payment processing or as required by law.

14. PHOTOGRAPHY & VIDEOGRAPHY AT EVENTS

We may occasionally photograph or film weddings, private events, or U-Pick experiences for promotional, documentation, or marketing purposes. By entering our premises or participating in an event, you acknowledge that you may appear in our photographs or video footage. We will not share your name or other identifying details without your express permission unless it is incidental (e.g., you appear in the background).

If you prefer not to be photographed or filmed, or if you do not want us to use images or footage depicting you, please let us know in writing before the event or notify our staff on site. We will make reasonable efforts to honor your request. Any images or videos captured may be used on our Website, social media channels, or in marketing materials, but we will remove or refrain from using them upon your request if reasonably feasible.

15. DISCLAIMER FOR EVENTS

We may collect certain information about you and/or your guests when you reserve our venue for events, such as weddings, private gatherings, or U-Pick activities. This could include RSVPs, dietary preferences, or other event-specific details necessary to ensure proper planning and safety.

  • Use of Guest Information: We only collect and use guest information for logistical purposes (e.g., confirming headcounts, coordinating seating, or addressing special accommodations).

  • Future Marketing: If you and/or your guests consent, we may use the contact information provided to send updates about future events, promotions, or news related to Cozy Oaks Farm. You or your guests may opt out of these communications at any time by following the unsubscribe link in our emails or by contacting us directly.

  • Liability Waivers: For certain events, especially those involving physical activities or U-Pick operations, we may require participants to sign a liability waiver. We store these waivers securely for the duration needed to comply with legal or regulatory requirements and do not share them with third parties unless required by law.

By attending or participating in an event at Cozy Oaks Farm, you acknowledge that you have reviewed and agree to the terms outlined in this Privacy Policy, including this disclaimer. If you have any questions or concerns, please contact us using the information provided below.

16. QUESTIONS AND CONTACT INFORMATION

If you have questions or concerns about this Privacy Policy, or if you wish to access, correct, amend, or delete any Personal Information we have about you, please contact us.

Email: contact@cozyoaksfarm.com

This Privacy Policy is for informational purposes only and does not constitute legal advice. You should consult your own legal counsel or a privacy professional to ensure compliance with all applicable laws and regulations.